Effective Date: December 15th, 2021
Verify4 Incorporated (collectively, “Verify4”, “we”, “us” and/or “our”) provides our employment verification services (the “Service”). Your access to and use of this Site is subject to the this Privacy Policy.
This Privacy Policy is meant to help you understand what data we collect, why we collect it, and what we do with it. When you visit the Site or use the Service, please be advised that your information is controlled by Verify4.
Information We Collect
When you interact with us through the Site, we may collect and store personal Data and other information from you, as further described below.
Information You Give Us
Your Personal Data: When you use the Site as a Requester, you will be asked to provide certain personally identifiable information (“Personal Data”) about yourself, including your name, work email, phone number, payment information, company name and company address as well as Personal Data about the employee about which you seek Service, including the employee’s name and their employer’s name. The Service will also have additional optional data collection fields. When you use the Site as an Employee, you will be asked to provide certain Personal Data about yourself to Verify4 so that Verify4 may verify your identity and process your request.
Device Information: When you use the Site via a mobile device, we may collect and store certain information about the device you are using, including, without limitation, the applicable device identifier. We may collect and use this information to help us manage and improve the Service and deliver a more customized experience to you.
Location Information: The web requests you make to Verify4 contain your IP address. We may use such IP address for various purposes, including to: analyze and report upon the usage of our Site and any content, features and services made available through the Site; diagnose and prevent service or technology problems affecting our Site; determine geographic location you are accessing our Site; and monitor and prevent fraud and abuse.
Cookies and Similar Technologies
Automatically Collected Data: In addition to the Personal Data that we collect, when you interact with Verify4 through the Site, we automatically receive and store certain information about your visit and use of the Site (“Automatically Collected Data”). Automatically Collected Data is collected passively using various technologies such as web beacons that access or set cookies (see Cookies below) and may be used to track usage of the Site. Verify4 may store such Automatically Collected Data itself or the Automatically Collected Data may be included in databases owned and maintained by Verify4 or its service providers. The Site may use and share such Automatically Collected Data and pool it with other information to track, for example, the total number of visitors to our Site, the number of visitors to each page of our Site, and the domain names of our visitors’ Internet service providers. We may share Automatically Collected Data with our current or prospective business partners, but do not share Automatically Collected Data that can be used to identify you.
Cookies: In operating the Site, we may use “cookies.” Additionally, third-party widgets may install cookies depending on their configuration. We may (and we may allow third party service providers to) use cookies or similar technologies to collect information about your browsing activities over time and across different websites following your use of the Site. A cookie is a piece of information that the computer that hosts our Site gives to your browser when you access the Site. Our cookies help provide additional functionality to the Site and help us analyze Site usage more accurately. You have a variety of tools to control cookies and similar technologies, including browser controls to block and delete cookies. On most browser toolbars and within your device menu, you will find a “help” or “privacy settings” section. Please refer to this section for information on how to receive notification when you are receiving a new cookie and how to turn cookies off. We recommend that you leave cookies turned on because they allow you to take advantage of some of the Site’s features.
How We Use and Share Information We Collect
Your Personal Data: We use the Personal Data that you provide to the Site in order to provide the Service. If you contact us by email, we will use the Personal Data you provide to answer your question or resolve your problem. Verify4 may use email addresses to send transactional emails Sending, receiving and responding to transactional email communications is inherent in the use of our Site. Receiving marketing messages from Verify4, such as by email or post, is optional and subject to your specific preferences. All marketing communications sent by Verify4 will contain instructions permitting you to determine communications you want to receive from Verify4 including: unsubscribe from all future marketing emails or some part thereof.
Site Analytics: Verify4 may also use your Personal Data and other information collected through the Site for analytics for the internal purpose of improving our Site and the Service including content and functionality, and to better understand our users.
If Verify4 intends on using any Personal Data in any manner that is not consistent with this Privacy Policy, you will be informed of such anticipated use prior to or at the time at which the Personal Data is collected.
When and to Whom We Disclose Data: As further sets forth below, Verify4 may at time disclose Personal Data and other information to third parties.
Aggregated Data: In an effort to understand and serve the needs of the users of the Site, Verify4 analyzes user demographics, interests and behavior based on the Personal Data and other information provided to us. This research may be compiled and analyzed on an aggregate basis (the “Aggregated Data”), and Verify4 may share this Aggregated Data with its agents and business partners. Verify4 may also disclose Aggregate Data in order to describe our services to current and prospective business partners, and to other third parties for other lawful purposes. Notwithstanding the foregoing, Aggregate Data does not include information Verify4 collects about Employees from their employers.
Agents, Consultants and Related Third Parties: Verify4, like many businesses, sometimes hires other companies to perform certain business-related functions. Examples of such functions include delivering our communications, maintaining databases, analyzing data, marketing, and processing payments. When we do retain another company, we only provide them with the information that they need to perform their specific function, and they may only use such information for our benefit and the purposes for which they were engaged.
Business Transfers: If we are involved in a merger, acquisition, due diligence, reorganization, bankruptcy, receivership, sale of company assets or transition of service to another provider, your information, including Personal Data, may be sold or transferred as part of such a transaction as permitted by law and/or contract.
For Legal Reasons: Verify4 may disclose your Personal Data if required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation or a government request, (ii) verify compliance with or enforce our legal terms or protect and defend the rights or property of Verify4, users of the Site or others (iii) act in urgent circumstances to protect the personal safety of users of the Site or the public, or (iv) protect against legal liability.
Consent: Verify4 may disclose to a Requestor Personal Data and other information (including information collected from information) relating to an Employee where the Employee explicitly consents to such disclosure.
Information Security
Verify4 takes reasonable steps (including physical, electronic and procedural measures) to protect the Personal Data provided via the Site from loss, misuse, and unauthorized access, disclosure, alteration, or destruction.
All Personal Data is transmitted over secure HTTPS using TLS 1.2. This is the same data transmission encryption used by banks and other financial institutions. Stored Personal Data is encrypted usingAES-256 – for maximum protection. Please note, however that we cannot guarantee that such information may not be accessed, disclosed, altered or destroyed by breach of such firewalls and secure server software. No Internet or email transmission or electronic storage of information is ever fully secure or error free. In particular, information sent to or from this Site via email may not be secure. Therefore, you should take special care in deciding what information you send via the Site. Please keep this in mind when disclosing any Personal Data to Verify4 via the Internet.
Children
Verify4 does not knowingly collect Personal Data from children under the age of 13. If you are under the age of 13, you may not submit any Personal Data through the Site. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce our Privacy Policy by instructing their children never to provide Personal Data on this Site without their permission. If you have reason to believe that a child under the age of 13 has provided Personal Data to Verify4 through this Site, please contact us, and we will endeavor to delete that information from our databases.
Links to other Websites
This Privacy Policy applies only to the Site. This Site may contain links to other web sites not operated or controlled by Verify4 (the “Third Party Sites”). The policies and procedures we described here do not apply to the Third Party Sites. The links from this Site do not imply that Verify4 endorses or has reviewed the Third Party Sites. We suggest contacting those sites directly for information concerning their privacy policies.
Privacy Policy Changes
Our business may change from time to time. As a result, at times it may be necessary for Verify4 to make changes to this Privacy Policy. Verify4 reserves the right to update or modify this Privacy Policy at any time and from time to time without prior notice. Please review this policy periodically, and especially before you provide any Personal Data. This Privacy Policy was last updated on the date indicated above. Your continued use of the Site after any changes or revisions to this Privacy Policy shall indicate your agreement with the terms of such revised Privacy Policy.
Contacting Us
Please also feel free to contact us if you have any questions about Verify4’s Privacy Policy or the information practices of the Site. You may contact us as follows: info@verify4.com.
Terms of Service
Effective Date: March 3 2025
Welcome to Verify4.com ("we," "us," or "our"). By accessing or using our website, services, and applications (collectively, the "Service"), you agree to comply with and be bound by the following Terms of Service ("Terms"). Please read these Terms carefully before using the Service. If you do not agree with these Terms, you should not use the Service.
1. Acceptance of Terms
By accessing and using the Service, you agree to be bound by these Terms, as well as any other terms, policies, or guidelines that may be posted on the Service from time to time. We reserve the right to update or modify these Terms at any time without prior notice. Any changes will be effective immediately upon posting on this page, and your continued use of the Service will be deemed acceptance of those changes.
2. Account Registration
To access certain features of the Service, you may need to register for an account. You agree to provide accurate, current, and complete information during the registration process and to update such information as necessary. You are responsible for maintaining the confidentiality of your account information, including your username and password, and for all activities that occur under your account.
You agree to notify us immediately if you suspect any unauthorized access or use of your account.
3. Use of Service
You agree to use the Service in accordance with all applicable laws and regulations and only for lawful purposes. You may not use the Service to:
• Violate any applicable law or regulation.• Engage in any unlawful or fraudulent activity.• Transmit harmful, defamatory, or obscene content.• Interfere with or disrupt the operation of the Service or the accounts of other users.
We reserve the right to suspend or terminate your access to the Service if you engage in any prohibited activities.
4. Privacy Policy
Your use of the Service is also governed by our Privacy Policy which explains how we collect, use, and protect your personal data. By using the Service, you consent to our collection and use of your information as outlined in the Privacy Policy.
5. Fees and Payments
If any services offered by Verify4.com require payment, you agree to pay all applicable fees for those services. All fees are non-refundable unless otherwise specified. We reserve the right to modify our pricing at any time.
You agree to provide accurate billing information and authorize us to charge your chosen payment method for the services you purchase.
6. Intellectual Property
All content, features, and functionality available through the Service, including but not limited to text, graphics, logos, images, and software, are the property of Verify4.com and are protected by intellectual property laws. You may not use, copy, distribute, or reproduce any content from the Service without our prior written permission.
7. Disclaimers
The Service is provided "as is" and "as available" without warranties of any kind, either express or implied, including but not limited to implied warranties of merchantability or fitness for a particular purpose. We do not guarantee that the Service will be error-free, uninterrupted, or secure.
We are not responsible for any errors, omissions, or losses that may result from your use of the Service.
8. Limitation of Liability
To the maximum extent permitted by applicable law, Verify4.com shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or dataarising from your use of the Service. Our total liability in connection with your use of the Service shall not exceed the amount you paid for the specific service, giving rise to the claim.
9. Indemnification
You agree to indemnify, defend, and hold harmless Verify4.com, its officers, directors, employees, agents, and affiliates from and against any claims, losses, liabilities, damages, costs, or expenses (including reasonable attorneys’ fees) arising from your use of the Service or any violation of these Terms.
10. Termination
We reserve the right to suspend or terminate your access to the Service at any time, without notice, if we believe you have violated these Terms or engaged in any fraudulent, unlawful, or inappropriate behavior. Upon termination, you must cease all use of the Service.
11. Governing Law and Dispute Resolution
These Terms shall be governed by and construed in accordance with the laws of North Carolina. Any disputes arising out of or relating to these Terms shall be resolved through binding arbitration in North Carolina, under the rules of the American Arbitration Association.
12. Severability
If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions will continue in full force and effect.
13. Miscellaneous
• Entire Agreement: These Terms constitute the entire agreement between you and Verify4.com regarding your use of the Service.• No Waiver: Our failure to enforce any provision of these Terms does not constitute a waiver of that provision.• Assignment: We may assign our rights and obligations under these Terms to any party at any time without notice to you.
14. Contact Information
If you have any questions or concerns about these Terms of Service, please contact us at:
support@verify4.com
By using the Service, you acknowledge that you have read, understood, and agreed to these Terms of Service.
Feel free to adjust the details like the "Effective Date," "Privacy Policy" link, and any other specifics to fit the nature of your website or business. It’s essential to consult with a legal professional to ensure the Terms of Service comply with local laws and regulations.
